POINTER CLUB OF IDAHO, INC.
The corporate name, as specified in the Articles of Incorporation (on file in the office of the Secretary of State, State of Idaho, since the 7th day of December 1959), and under which all the business of the corporation shall be conducted, is “German Shorthaired Pointer Club of Idaho, Inc.”.
The principal office and the place of business of the corporation is Ada County.
The corporate powers shall be exercised by a board consisting of nine (9) directors.
ARTICLE IV - BOARD OF DIRECTORS
SECTION 1To be eligible for election to the Board of Directors, a person must be a member in good standing.
SECTION 2A.The Board of Directors shall be comprised of the President, Vice President of Operations, Vice President of Public Relations, Retiring President, Secretary, Treasurer, and three other members.The President will be Chairman of the Board and vote only to break a tie vote.
B.The terms of the members of the Board of Directors, other than the President, Vice President of Operations, Vice President of Public Relations, Retiring President, Secretary and Treasurer, who shall serve for one year, shall be:
§One (1) member for three (3) year term
§One (1) member for two (2) year term
§One (1) member for one (1) year term
C.Any vacancies during the year occurring on the Board shall be filled for the unexpired term of office by a majority vote of the members of the club present at its first regular meeting following the creation of such vacancy.The Secretary shall notify the membership in writing before the meeting of the upcoming nomination and election to fill the vacancy.
D.The term of any member of the Board of Directors is automatically terminated after three (3) consecutive meetings have been missed without previous notification and/or excuse.
ARTICLE V - OFFICERS
SECTION 1A.The club’s officers, consisting of the President, Vice President of Operations, Vice President of Public Relations, Secretary and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
B. The President shall preside at all meetings of the Club, and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.
C.The Vice President of Operations shall have the powers and exercise the duties of the President in case of the President’s death, absence or incapacity.
D.The Vice President of Public Relations shall act as the club’s liaison with other local dog clubs, shall act as newsletter editor, and carry out such other duties as are prescribed by the President and these by-laws.
E.The Secretary shall keep a record of all meetings of the Club, and of the Board, and of all matters of which a record shall be ordered.The Secretary shall have charge of all correspondence, notify members of meetings, notify officers and directors of their election to office, keep a roll of the members of the club with their addresses, and carry out such other duties as are prescribed by the President and these by-laws.During the months of November, each member shall be given a statement of his or her dues for the ensuing year.
F.The Treasurer shall collect and receive all monies due or belonging to the club and receipt therefor.The Treasurer shall deposit the same in a bank satisfactory to the Board of Directors, in the name of the Corporation.The Treasurer shall keep accounting books in such a manner as will satisfy inspection by Federal, State or other officials who may have authorized access to them.The books shall at all times be open to inspection by the Board of Directors and shall report to them at every meeting the condition of the club’s finances and every item or receipt or payment not before reported, and at the end of the year shall render an account of money received and expended during the fiscal year.All bills, except field trial and hunting test bills, shall be submitted to the Board of Directors for approval of payment.The Treasurer shall submit necessary reports and tax forms at the proper time to such government offices as are required by law.
G.The term of office of an officer shall commence with the close of business at the January meeting.
ARTICLE VI - MEMBERSHIP AND DUES
SECTION 1A.There shall be four (4) types of memberships:
1.INDIVIDUAL: Shall be any person over eighteen (18) years of age. The dues for an individual shall be $20.00 annually.
2.FAMILY: Only the husband and wife shall be allowed to vote.The dues for a family shall be $25.00 annually.
3.HONORARY: The Club may grant honorary membership to such persons as are deemed deserving.No honorary member shall have voting privileges.*
4.LIFETIME: The Club may grant lifetime membership to current or former members as are deemed deserving.Lifetime members shall have voting privileges.*
B.Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant shall agree to abide by these Constitution and by-laws, and rules of the American Kennel Club.The application shall state the name, address, and occupation of the applicant.Accompanying the application, the prospective member shall submit dues payment for the current year.
C.All applicants for membership shall be in good standing with the American Kennel Club and must subscribe to the purpose of the German Shorthaired Pointer Club of Idaho, Inc.
D.No applicant who has been expelled from any Kennel Club or who has been convicted of inhumane practices shall be eligible for membership.
E. While membership is to be unrestricted as to residence, the club’s primary purpose is to be representative of the breeders and exhibitors in its immediate area.
F.All membership applications are to be filed with the Secretary and/or Membership Chairperson. Each new member is to be listed in the newsletter following its receipt.
G. Any objections to a member’s membership in the club shall be submitted in writing to the Board of Directors for a decision.
H. Members who have been expelled by the Club may not reapply within one (1) yearafter such expulsion.Re-application must be submitted to the Board of Director for approval or rejection.
I. Persons joining the club after September 1, of any year, shall hold a paid membership for the following year.
J. If dues are not paid by March 31, each year, membership is automatically terminated.
SECTION 2*RECOMMENDED GUIDELINES FOR THE SELECTION OF LIFETIME AND HONORARY MEMBERS
1.Be a current member or having been a member within the last five (5) years.
2.Have made a significant contribution to the club and breed for at least ten (10) years.
3.Have served at least once in an elected or appointed position in the club.
4.Nomination for lifetime membership must include the reasons why the nominee is worthy of being granted lifetime membership.
1.May or may not be a member of the club.
2.Any person deemed deserving.
ARTICLE VII - MEETINGS
SECTION 1A.CLUB MEETINGS:Meetings of the GSPCI shall be held in the County of Ada, once a month, at such hour and place as may be designated by the Board.
B.SPECIAL CLUB MEETINGS:Special club meetings may be called by the President, or by the majority vote of the members of the Board of Directors, having a quorum present, and voting at any regular or special meeting, or by the Secretary upon receipt of a petition signed by 25% of the members of the club who are in good standing.Such special meetings of the club shall be held in the County of Ada, at such hour and place as may be designated by the person or persons authorized herein to call meetings.Written notice of such meetings shall be mailed by the Secretary at least five (5) days and not more than fifteen (15) days prior to the date of the meeting and no other club business shall be transacted.The QUORUM for such a meeting shall in no case be less than ten (10) members.
C.BOARD OF DIRECTORS MEETINGS;Meetings of the Board of Directors shall be held in the County of Ada, once each month, prior to the regular meeting of the club, at such hour and place as may be designated by the President.The QUORUM for such a meeting shall be five (5) members.
D.SPECIAL BOARD MEETINGS:Special meetings of the Board may be called by the President, or by the Secretary, or upon receipt of a written request signed by at least four (4)members of the Board.Such meetings shall be held in the County of Ada, at such hour and place as may be designated by persons authorized to call such meetings.Written notice of such meetings shall be mailed by the Secretary at least five (5) days and not more than ten (10) days prior to the date of the meeting, or notice by phone at least three (3) days and not more than five (5) days before such meetings.Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat.A QUORUM for such a meeting shall be four (4) members.
ARTICLE VIII - THE CLUB YEAR ANNUAL MEETING ELECTIONS
SECTION 1The club’s year shall begin on the 1st day of January and end the 31st day of December.
SECTION 2The club’s annual meeting shall be held in the month of January.
SECTION 3Proxy voting will not be permitted at any meeting or election.
SECTION 4 No person may be a candidate in a club election who has not been nominated.At least ten (10) days before the regular January meeting, the Secretary shall notify all members in good standing, by mail, that nominations and elections of Officers and Directors will take place at the meeting.Any club member in good standing may make nominations.The President shall open nominations prior to the elections for each office, starting with the office of President.Any member previously nominated for an office and not elected shall be eligible for nominations to other offices.Each office shall be independently voted on by secret written ballot.
ARTICLE IX - COMMITTEES
SECTION 1SPECIAL COMMITTEES:
A.At its regular meeting in the month of November, the Board of Directors shall appoint the Field Trial, Hunting Test, Specialty Show and Water Trial Chairpersons.These Chairpersons shall select their respective committees, consisting of the Past Chairperson and at least five (5) members, for the ensuing year.
B.The Committees shall be in direct charge of, and responsible for, all phases of the club’s respective activity.This is subject, however, to the final authority of the Board of Directors.
C.No committees shall accept entries from anyone already owing money to the GSPC of Idaho.
SECTION 2OTHER COMMTTEES:
A.The President will appoint such other committees as are necessary for the proper functioning of the Club.
B.Any committee appointment (individual) made by the Board of Directors may be terminated for just cause by the Board, or by the President upon approval of the Board.The vacancy thus created will be filled by the Board or the President without delay.
ARTICLE X - DISCIPLINE
SECTION 1A.Any member who is suspended from the privileges of the American Kennel Club shall automatically be suspended from the privileges of the GSPCI for a like period.
B.Any member practicing inhumane treatment shall have their membership reviewed for possible termination by the Board of Directors.
ARTICLE XI - AMENDMENTS
SECTION 1The by-laws may be amended by a majority vote of the members present and voting at any regular or special meeting called for the purpose; but the proposed amendments must be embodied in the call for any such meeting and mailed to each member at least two (2) weeks prior to the date of such meeting.
ARTICLE XII -DISSOLUTION
SECTION 1The GSPCI may be dissolved at any time by first notifying the current membership by mail.The written notification shall be at least two (2) weeks prior to a special meeting called for the purpose of voting on dissolution.Of the paid members present at the special meeting, a minimum two-thirds (2/3) vote is required to dissolve the club.Whether voluntary or involuntary or by operation of law, none of the property of the club, nor any proceeds thereof, nor any assets of the club, shall be distributed to any members of the club.After payment of the debts of the club, its property and assets shall be given to one or more charitable organizations for the benefit of dogs.The selection of the organization(s) shall be made by the Board of Directors.
ARTICLE XIII - ORDER OF BUSINESS
SECTION 1At meetings of the GSPCI, the order of business, as far as the character and nature of the meetings may permit, shall be:
§Roll call of Officers
§Roll call of Board of Directors
§Minutes of last meeting
§Report of the Board of Directors
§Report of the President
§Report of the Secretary
§Report of the Treasurer
§Report of the Committees
§Election of Officers (January meeting)
SECTION 2At meetings of the Board of Directors, the order of business shall be:
§Roll call of Directors
§Minutes of last meeting
§Report of the Secretary
§Presentation of bills and report of the Treasurer
§Committee report (if necessary)